All employers are required to display posters to employees and prospective employees that advise them of their civil rights under New Jersey’s Law Against Discrimination and Family Leave Act.
Additionally, housing providers and places open to the public (sometimes called public accommodations or PPA) are required to display additional posters for patrons, prospective patrons, tenants and guests that advise them of their civil rights.
Posters used, printed, received or downloaded before August 1st, 2022 must be replaced with the current versions.
Failure to display the posters may expose you to fines up to $10,000.
Employers that do not have a physical space can satisfy the requirements by displaying the required posters on an internet site or intranet site which is frequented by all of your employees, to which all employees have access, and where you customarily display notices to employees.
Business Requirements and Resources
If you operate a place of employment you are required by law to display the posters in an easily visible location. The posters must be visible to existing and prospective employees, tenants, patrons, customers, or patients. The following are required of all places of employment:
- All employers must post: Employment Poster
- Employers with 30 or more employees must also post: Family Leave Act poster
Employers may need to post additional posters if they fall into any of these categories:
- Public accommodations
- Housing providers
- Medical and healthcare facilities
If a business falls into multiple categories, it is required to display all applicable posters.
Employers that do not have a physical space can satisfy the requirements by displaying the required posters on an internet site or intranet site which is frequented by all of your employees, to which all employees have access, and where you customarily display notices to employees.
Example Scenario
For example, if you operated a business with 30 or more employees worldwide and the business is open to the public, you would be required to display:
- The public accommodations poster in a place that is easily visible to your patrons or prospective patrons
- The Family Leave Act poster and the employment poster in a place that is easily visible to your employees.
The posters need to be displayed on paper no smaller than 8½ by 11 inches with text that is fully legible and large enough to be read easily.
Employers are required to provide each employee with a written copy of the official Law Against Discrimination employment poster annually, on or before December 31st of each year or upon the first request of an employee. The written copy can be provided in at least three ways: email, printed material, or posting on the internet/intranet site. If posted on a site, the site is for the use of all employees, can be accessed by all employees, and the employer provides notice to the employees of its posting.
Places of Public Accommodation
A place of public accommodation is any place that offers goods, services, or facilities to the public, including but not limited to:
- Schools, colleges, and universities
- Stores and businesses
- Restaurants
- Summer camps
- Hotels and motels
- Government offices or agencies
If you operate a place that is open to the public, you are required to display the updated place of public accommodation poster in a location that is easily visible to your visitors.
A flowchart is available to guide public accommodations through the required posters for their locations.
Housing Providers Involved in Property Management
If you are engaged in the management of residential property, you are required to display the official property management poster in places easily visible to all current and prospective tenants and residents.
A flowchart is available to guide housing providers through the required posters for their locations.
Housing Providers Involved in Sales & Rental
If you are engaged in the sale and rental of property, you are required to display the official sales and rentals poster in places easily visible to all current and prospective tenants, purchasers, and residents.
A flowchart is available to guide housing providers through the required posters for their locations.
Medical or Healthcare Facilities
If you operate a medical or healthcare facility, the applicable posters listed here are required in places that are easily accessible to all patients or visitors.
This includes, but is not limited to, a location near each entrance through which the public can enter or exit as well as all public waiting rooms.
You may also choose to display the posters in other locations, including individual treatment rooms or on a digitally accessible platform code (for example a QR Code) posted in plain view around the facility.
Posters by healthcare facility type:
- Pre- and postnatal facilities, including OB/GYN providers, birthing centers, doula and midwife providers, and fertility clinics
- Mental health facilities, including rehabilitation or treatment facilities, state or local psychiatric hospitals, and harm reduction service providers
- Emergency and trauma facilities, including hospitals, urgent care centers, vaccination and testing sites, and ambulatory care centers
- Long- and short-term care facilities, including independent living facilities, nursing homes, rehabilitation centers, and adult day care facilities
- Alternative treatment centers, including harm reduction centers and medicinal marijuana dispensaries
- Licensed professional facilities, including doctors’ and dentists’ offices, pharmacies, clinics, acupuncturists, and therapy offices
A flowchart is available to guide medical and healthcare providers through the required posters for their locations.
Fines/Penalties for Failure to Display Required Posters
The Division of Civil Rights enforces the NJ Law Against Discrimination, the NJ Family Leave Act, and the Fair Chance in Housing Act to protect all people from discrimination.
Failure to display the posters may expose you to fines up to $10,000.
To file a complaint, visit NJCivilRights.gov or call 973-648-2700.
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